You're making expensive decisions without data. Every day.
"Should we hire another coach?"
You don't know your revenue per employee.
"Is this service profitable?"
You can't calculate contribution margin.
"Can we afford to expand?"
You have no cashflow visibility.
"Where did this month's money go?"
Your accounts are reconciled in a spreadsheet two weeks late.
Measurable results. Not vague consulting advice.
See which services make money and which bleed you dry. Cut with confidence, not emotion.
Revenue tracking that shows exactly where money comes from. No more spreadsheet archaeology at month-end.
Know your revenue per head. Stop hiring because it feels busy — hire when the numbers say to.
Cashflow visibility means you know if you can afford expansion before you commit — not after.
Stop having workflows live in people's heads. SOPs that let you onboard in days, delegate without chasing.
n8n flows connect your tools. Invoices trigger alerts, leads log automatically, payroll calculates itself.
What gets built when a founder stops guessing.
Crew scheduling lived in WhatsApp. Shift changes were disputes, not records.
Payroll calculated manually each month — hours tallied in a chat thread, prone to errors and payout disputes.
No visibility into which revenue streams were actually profitable.
Pricing tiers were guesswork — no modelling behind membership structures.
Founder was making cashflow decisions based on bank balance, not actual runway.
Crew Dashboard in Notion — shift scheduling, attendance logs, and crew performance tracked in one system. No more WhatsApp archaeology.
Payroll logic in Google Sheets — automated payout matrix that calculates net pay, deductions, and claims from raw attendance data. Disputes eliminated.
Pricing tier model — contribution margin analysis across all membership tiers, showing exactly which packages to push and which to retire.
Cashflow control layer — rolling 6-month cashflow forecast tied to real revenue inputs, not estimates.
Thousands of Delivery Orders entered manually into invoicing every month — error-prone, untraceable when clients requested specific DO records.
Contractor progress claims done manually — no auto-calculation, no audit trail, disputes on every cycle.
Transporter payroll calculated from scratch each month with no standardised logic — onboarding a new transporter meant explaining the pay structure verbally, every time.
Invoicing required full manual re-entry from DO records — 7 days to close each billing cycle, with errors only caught after the fact.
Google Sheets ops system — single entry per Delivery Order auto-populates delivery charges, payment status, trip profitability, diesel consumption estimate, and DO-level traceability. 100% free to run.
Transporter payroll summary — detailed payout breakdown per transporter auto-generated from trip data, including deductions and per-trip earnings. No manual tally.
Pricing tier model — trip profitability modelled by route, load type, and distance to identify which jobs were worth taking.
Invoice sync template — client-ready output that pulls DO data and formats it for direct paste into any invoicing system. Manual re-entry eliminated entirely.
Transporter onboarding SOP — documented pay structure and company workflow so every new transporter understands the terms from day one. No verbal briefings.
We build the systems that produce these results. Done-for-you.
Revenue dashboards, COGS breakdown, margin analysis, and cashflow forecasts in Google Sheets. Real-time. Always live.
→ Margins · cashflow · 6-month forecast
Full Notion-based operating system — SOPs, crew dashboards, decision frameworks, and project tracking. Everything in one place.
→ SOPs · team coordination · founder clarity
n8n flows that connect your tools. Invoices trigger alerts, leads auto-populate, payroll calculates itself. You touch nothing.
→ 10+ hrs/week returned · zero manual entry
Map weaknesses, detect bottlenecks, identify financial leaks, and get a prioritised execution roadmap. Start here.
→ Diagnosis · priority list · build proposal
Most consultants advise.
We build and execute.
This isn't theory.
I've built backend systems, payroll logic, payout matrices, pricing models, and cashflow controls for real businesses. I think in systems, not tasks. You get structured clarity — not feel-good workshops.
Start with an Ops Audit. 72 hours to complete clarity on what's broken and how to fix it.
RM 800 — 2 hours. Delivered as a prioritised roadmap.
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Prefer email? hello@stategist.io